Job Opening: Administrator

City Opera Vancouver, a professional chamber opera company, seeks to engage a part-time Administrator responsible for the day-to-day operation of the company including the organization, writing and submission of grant applications and reports.  

Competition Opens:  January 24, 2018 
Competition Closes:  February 15, 2018 
Base Salary:  $24,000 a year – 20 hours per week 

How to apply

Please submit a cover letter and resume to:
Janet Lea, President, City Opera Vancouver



  • Functions as the hub of day-to-day operations and administration, acting as an ambassador and representative of City Opera Vancouver with all artists, partners, donors, audience members and the cultural community at large
  • Reports to the Artistic Director and Board President, maintaining close communication on all operational and fiscal matters 
  • Attends Board meetings to report on the status of ongoing projects, issues and opportunities 
  • Works collaboratively with the Artistic Director and Company Producers, to meet the administrative needs of company operations
  • With the Artistic Director, Artistic Committee and Board of Directors, participates in the artistic, operational and financial planning processes 
  • Facilitates communication among all Directors, volunteers, partners, collaborators and donors
  • Carries out all duties in accordance with City Opera’s mission, mandate, strategic objectives and fiscal limitations


  • Responsible for the administrative operation of City Opera, including responding to inquiries and acting as liaison with government funders, donors, audience, artists, other contracted professionals and volunteers as required
  • Develops, maintains and circulates an ongoing calendar as guide to all City Opera events and deadlines 
  • Develops and maintains systems to ensure operational efficiency  
  • In consultation with the Artistic Director and the Board President, writes contracts for artists including performers, designers and other freelance personnel  
  • Acts as liaison with unions and professional associations, including Canadian Actors’ Equity, UBCP, VMA and IATSE
  • Acts as liaison with performance venues, managers, box office personnel and ticket outlets
  • With the Artistic Director, coordinates scheduling of rehearsals, recitals and outreach events and ensures that schedules are issued to appropriate parties in a timely manner 
  • Attends all City Opera events and, in consultation with the Artistic Director and Production Manager, ensures that all essential elements and equipment are provided as necessary 


  • Develops and maintains a list of granting organizations, application criteria, application and reporting deadlines 
  • Takes a lead role in the organization, writing and submission of grant applications and reports to ensure that deadlines are met and content meets application criteria
  • With the Artistic Director, acts as liaison with all government and private funding organizations to foster relationships and ensure awareness of funding guidelines, policy changes and new funding opportunities
  • In collaboration with the Fundraising Committee, assists in the organization of fundraising events 


  • Maintains and updates database of donors, supporters, ticket purchasers and volunteers for communication and marketing purposes
  • Coordinates updating of website and social media communication
  • In collaboration with the Artistic Director and Webmaster, coordinates creation and dissemination of quarterly newsletter 
  • Assists in the recruitment and training of volunteers  


  • Highly motivated with a strong work ethic, superior time-management skills, effective in meeting deadlines 
  • Strong written and oral communication skills 
  • Positive, flexible and collegial attitude with ability to respond with humour and grace to unexpected demands or events
  • Familiarity with Vancouver’s arts community with a strong interest in opera and vocal music 
  • Knowledge of government and private funding sources with experience in the writing, organization and submission of applications 
  • Strong computer skills, including knowledge of Excel, financial management programs and database systems
  • Knowledge of or experience in theatrical production an asset
  • Previous experience in the not-for-profit arts organizations an asset 
  • Willingness to work flexible hours, including evenings and weekends
  • Driver’s license and access to a car are an asset